To pay their global workforce, multinational organizations often work with dozens of payroll providers around the world – all operating with their own systems, workflows, processes, and standards. But that ‘decentralized’ model creates hidden costs, and isn’t scalable or sustainable long-term. Without a holistic approach to global payroll, organizations can’t assess the end-to-end efficiency, effectiveness, or economics of the payroll function in any meaningful way.
That’s why CloudPay provides managed global payroll services to multinational organizations through a single, unified SaaS solution.
CloudPay executes accurate, compliant payroll across 120+ countries (in 25+ languages) using standardized, automated, auditable processes adapted to the unique requirements of each location.
By consolidating end-to-end global payroll into a single solution, CloudPay equips clients with unprecedented transparency and control while minimizing complex manual processes. With a high-quality payroll data set, our customers achieve enterprise-wide visibility into processing performance, payroll costs, and compliance measures – driving operational improvements across the entire organization.
Payroll relies on data often housed in enterprise resource planning (ERP) or human capital management (HCM) systems. To transfer that data to Payroll, organizations often rely on time-consuming, spreadsheet-bound processes. By transferring data through manual uploads, organizations increase the likelihood of errors and make sensitive employee information more vulnerable.
That's why we've built CloudPay Connect – a framework that standardizes how employee, demographic, and payroll data moves between your software. With CloudPay organizations can seamlessly integrate global payroll with leading HCM & ERP software.
We believe that standardized data and automation are essentials to ensuring accurate, auditable, and compliant results.
CloudPay Connect imports defined data sets from a variety of sources, including Workday, SuccessFactors, Oracle, Workforce Software, and PeopleSoft (see our partners), and processes them in a consistent manner.
By scheduling automated and secure data transfers, our clients lower implementation timelines and IT expenses – ultimately boosting data quality and reducing the time and cost of payroll processing.
The most common source of payroll processing problems is incorrect, incomplete, or mismanaged data. To understand where any problems in the pay cycle stem from, managers will review the payroll exception reports their vendors circulate after processing.
The problem, of course, is that any errors identified in post-processing reports prohibit real-time error resolution. Once data issues have landed in an exception report, it’s too late for managers to fix them – these errors have already led to delays, undeliverable payments, or worse. By only looking backward, payroll teams rarely resolve the root causes of recurring processing issues.
CloudPay's data validation framework helps payroll teams be more proactive by intelligently catching and fixing errors before they lead to re-runs and added costs. Our solution automatically validates data both before and after processing.
CloudPay’s flexible validation framework is ever-learning and is customized to adhere to the specific policies, compliance requirements, and tolerance levels of each payroll in your global footprint.
Using our pre-built validation schemes and relying on constant improvement, we make flagging and resolving data irregularities simple and reliable.
Completing every payroll run requires moving through dozens of interconnected steps taken by dozens of individuals, all at a high volume. Over the course of this process, a million things can go wrong, yet many organizations still take a ‘paper checklist’ approach to processing payroll at every location.
Lack of standardization, different time-zones, disparate technology, ad-hoc updates, and out-of-sync labor management are just some of the issues organizations encounter during their global payroll process. These issues ultimately prevent them from realizing the benefits of controlled, auditable, and reportable payroll processing.
Achieving meaningful improvement in payroll performance requires process standardization, automation, and visibility.
CloudPay's platform uses integrated calculation engines and a pioneering business process management application that captures data on every action taken as each payroll moves through a defined set of workflows and processes.
Each payroll run is completed in-line with local and country-specific requirements, and all process data is captured to cultivate actionable analytics on global payroll performance.
Compensating an international employee base and submitting statutory payments can be a complex and difficult challenge.
As organizations manage multiple banking platforms for each location, high volumes of charges, and costly transaction fees, the inefficiencies and compliance risks pile up.
CloudPay provides an integrated solution that enables multinational organizations to pay globally distributed employees and third-parties in an automated, trackable, and cost-efficient way.
With CloudPay Payments, funding requests are auto-populated through CloudPay Payroll – eliminating the need for manual file transfers to each bank account while minimizing fees.
By centralizing global payment processes and configuring CloudPay Payments to their enterprise specifications, organizations can achieve stronger payment accuracy and compliance.
Through a single solution, our clients simplify funds transfers, improve reconciliation efforts, and lessen their reliance on expensive administrative tasks. In the process, they achieve greater efficiency and end-to-end visibility into their payroll costs around the globe.
CloudPay Payments is a flexible solution that offers three different funding options and offers single currency settlement in USD, GBP, SGD and EUR.
Multinational organizations are subject to a variety of ever-changing payroll laws and regulations across every country and municipal jurisdiction in which they operate. With every new border a company crosses, the challenge of maintaining payroll compliance gets more complex.
The consequences of noncompliance are steep: Missed deadlines, incomplete filings, and mismanaged tax requirements can lead to fines, legal repercussions, and reputational harm. Yet many organizations manage payroll compliance using entirely offline processes, giving them no visibility into which obligations they have and haven’t satisfied.
CloudPay takes the guesswork out of global payroll compliance. Our end-to-end Compliance Tracker provides multinational companies with complete transparency into all statutory guidelines and tax requirements across their global footprint, with real-time visibility into filing schedules and statuses to help assure continuous compliance.
Our solution comes equipped with issue tracking functionality and auditable processes for SOX compliance and internal risk management. Since CloudPay manages the generation and submission of statutory filings and payments, we also provide a secure, consolidated global library for storing and accessing all compliance-related documents.
Whether you manage payroll in five countries or 50, you need global access to data to ensure compliance beyond borders and get the analytics and insights that will move your company forward.