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Office & HR Administrator | Makati City, Philippines

Posted: Dec 20, 2018 5:36:51 AM

Position Summary

CloudPay is currently looking for an experienced Office & HR Administrator to support our HR team in the Philippines office.
What We Offer
  • Competitive salary and benefits package
  • Personal and professional development opportunities
  • Career progression
  • Friendly working environment

Essential Duties and Responsibilities

HR Administration

  • Coordinate and schedule interviews and meetings with candidates and hiring managers
  • Arrange all new hire pre-boarding to onboarding requirements
  • Assist with offboarding of employees and final pay processing
  • Coordinate with outsourced payroll vendor for all relevant payroll instructions
  • Coordinate with HR for all relevant HR data inputs and approvals
  • Assist with the processing and execution of regular and off-cycle payrolls, as well as annualization process

Office Administration

  • General office and facilities management
  • Reception duties including mail, deliveries and distribution of ID cards
  • Liaising with third-party vendors, landlord representative and building management for all office matters
  • Assist in procurement of office items and ensure office equipment are in good working condition
  • Responsible for all welfare related concerns of the employee, including stocking of first aid kits, registry
  • Assist with annual renewal of business permit with city hall
  • Responsible for recording day-to-day transactions, manage petty cash and its relevant transactions
  • Liaise with bank representative for all corporate banking matters
  • Establish and maintain files and records to document transactions such as invoices, receipts, supplier contracts, insurance policies and other related documents

Position Specifications

  • Candidate should be a graduate with at least 2 years of relevant work experience and must come with payroll experience
  • Commitment to continuous improvement
  • Strong problem solver capable of managing multiple complex assignments with a high attention to detail
  • Good communication skills in English (written and spoken required)
  • Able to prioritise and track own workload and work within tight deadlines
  • Able to work under pressure
  • Computer literate with good knowledge in Microsoft Office suite
  • Willing to work extended hours when necessary

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